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School Administrator

The Post
To support the running of the School through efficient and effective administration. To be the first point of contact for staff and pupils.

Accountability
The School Administrator is responsible to the Bursar.

Key responsibilities

  1. To collate, prepare, update and oversee the termly/annual school calendar.
  2. To collate, prepare, update and oversee the weekly school bulletin.
  3. To maintain current pupil records.
  4. To maintain computer-based pupil records, i.e. SIMS.
  5. To support general clerical work in the School.
  6. To provide clerical support for the preparation of handbooks.
  7. To provide clerical support including typing of letters, photocopying and arrangements for external activities.
  8. To provide staff with pupil information as required.
  9. To provide pupils with relevant information as requested.
  10. To co-ordinate arrangements for student trips and activities.
  11. To ensure the statutory attendance registers are kept up to date, as per school policy.
  12. To answer queries, through the internal hatch, from staff and pupils.
  13. To be responsible for the safe-keeping of pupils’ passports, and administering appropriate systems for the signing in and out of the passports.
  14. Assisting other colleagues as and when needed.
  15. Organisation of school minibus service and communication with drivers.

The above will be reviewed annually and may be subject to amendment or modification at any time after consultation with the post holder. It is not a comprehensive statement of tasks but sets out the main expectations of the School.

Personal Specification

  • Well-versed in the use of the English language.
  • Ability to compose routine letters, spell correctly, and use proper punctuation and grammar.
  • Pleasant and courteous manner.
  • Good typing and good computer skills (eg word-processing, email, spreadsheets).
  • Can file efficiently.
  • Ability to operate the various kinds of office machinery which are used in the workplace (eg photocopiers, franking machine).
  • Punctual, dependable, and trustworthy.
  • Cheerful, relaxed, respectful, and pleasing personality when working with others, regardless of the situation.
  • Respects confidentiality.
  • Conscientious worker.
  • Good judgment, emotional stability, and the ability to work calmly in stressful situations.
  • Ability to know when to deal with a problem yourself and when to refer it to a senior member of staff.
  • Show initiative.
  • Show pride in the School, in the students, and in the staff.
  • Team player – willing to assist colleagues as and when necessary.
  • Effective communicator on all levels eg staff, parents and pupils.
  • Able to prioritise.

Hours of Employment
The working week is Monday – Friday, 8 am – 5 pm, with 1 hour for lunch (between 12 pm – 1 pm).

This post is term-time plus 4 weeks (dates to be agreed)

Salary
Salary: £14,261.97 per year (pro rata)

Application Form
Self Declaration

Applications should be sent to the Bursar by email bursar@ruthinschool.co.uk

Applicants should send a covering letter, detailing suitability for the post, along with a completed application form.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. A disclosure from the Disclosure and Barring Service will be requested in the event of a successful application for employment.

Registered Charity Number 525754